Integrated System for Archiving & Documents Management

As businesses expand their operations, the number of documents issued increases over time. Organizations find themselves facing the task of handling numerous documents –paper and digital- scattered in the storages of many divisions, departments, and branches. In addition, long-term retention of data must be done for different regulatory compliance and standards that meet the specifications of business and governmental legislation. Therefore, managing and retaining these records is a must for the success of modern businesses.

Our Archiving Solution is an inclusive solution for document archiving. It effectively handles large numbers of structured and unstructured data, whether paper or electronic. The system ensures high level of security and accessibility in compliance with international archival standards and legal requirements.

The system provides centralized and unified archiving repository acting as a safe repository to remain compliance, reduce costs, facilitate operations, and ensure the durability and legal value of the company’s records.

Archiving system modules :

1- Document management system
2- Work Flow
3- Correspondence
4- Form builder

Document Management & Archiving

Assistance in staff participation in the creation, storage and adjustable working documents the facility through a major warehouse and one of the facility and within the user interface easy-like interface using Microsoft Office so that the user can create what they need from documents, editing, and also enable others to editing and modification in the basic information and Lookup fields content (building the powers to be determined in accordance with the established policy) to facilitate the search and retrieval operations

  • Possibility of creating an unlimited number of folders within the organization suitable for the facility, according to their needs and to any level, with the possibility of establishing an organizational structure for the facility, including sections for any level.
  • Facilitate indexing and search, where appropriate indexes of documents and folders according to design any type of indexing fields.
  • Facilitate the indexing process to extract the required documents among large quantity of documents easily, which means tremendous savings in time and effort. Our System offer different ways of search:
    • Detailed search: Search within the standards and the characteristics and determinants different from the document or certain documents.
    • Custom Search: The user can create a search and identifies criteria according to his desire.
    • Quick search: You can search among several preset criteria to get to the information required to be used when needed.
    • Search within the text: You can search for a word or group of words and get to the required files in Office files, and text files.
  • Arabic and English language support with the possibility of the use of Hijri calendar
  • Provide dashboards with jobs to help managers tracking and management
  • High flexibility in the preparation of the serial numbers of the documents and the documents
  • Possibility define Folder template with information indexing it , and also define of documents inside template ,so the entire package can be created at once when needed.
  • Image Processing: automatic processing operations and without user intervention on scanning images of documents to assist in obtaining documents of high quality with support for a wide range of image formats.
  • Annotations on the PDF and images: the ability to add explanation and notes to scanned documents and PDF files.
  • PDF / TIFF Advanced Functions: rearrange the pages, delete pages, merge split PDF documents or TIFF pages.
  • It does not allow amending the document only by one person at the same time, but the same document can be read by any number of users in order to ensure safety and to keep track of the changes that take place on the document
  • Teamwork on documents: Users who have the same work area, the dashboard will be telling them the documents that have been working on them.
  • Task Manager, where you can assign at the level close to any number of users.
  • Documents link: the ability to link the document with other documents linked logically without affecting them.
  • Internal mail with the possibility of sending mail from within the system.
  • you can view the files by more than form (icons large / small icons / details)
  • barcode identification documents and print barcode information with the possibility of providing know barcode scanner and the separation of the pages accordingly
  • Reports covering all the activities that take place within the system (users / documents), including reports of the audits and follow-up covers all movements within the system, which enables the user / system administrator to be registered and executed.
  • possibility of importing users from Active Directory
  • Integration with volumes: You can save files on external storage units which can be linked with any number of storage units according to the client without any limits to the number of these units.
  • User can connect to the server over a local, network Web, encrypted connection: VPN does not need to communicate over the Web.
  • Full control over the powers of documents and folders: folders and content folders.
  • Securing transfer of information (encryption): All the information being exchanged between the system and the user will be encrypted.
  • schedule backups: reserves will be holding copies of the database and storage units according to specific settings

As businesses expand their operations, the number of documents issued increases over time. Organizations find themselves facing the task of handling numerous documents –paper and digital- scattered in the storages of many divisions, departments, and branches. In addition, long-term retention of data must be done for different regulatory compliance and standards that meet the specifications of business and governmental legislation. Therefore, managing and retaining these records is a must for the success of modern businesses.

Our Archiving Solution is an inclusive solution for document archiving. It effectively handles large numbers of structured and unstructured data, whether paper or electronic. The system ensures high level of security and accessibility in compliance with international archival standards and legal requirements.

The system provides centralized and unified archiving repository acting as a safe repository to remain compliance, reduce costs, facilitate operations, and ensure the durability and legal value of the company’s records.

Archiving system modules :

1- Document management system
2- Work Flow
3- Correspondence
4- Form builder

 

Document Management & Archiving

Assistance in staff participation in the creation, storage and adjustable working documents the facility through a major warehouse and one of the facility and within the user interface easy-like interface using Microsoft Office so that the user can create what they need from documents, editing, and also enable others to editing and modification in the basic information and Lookup fields content (building the powers to be determined in accordance with the established policy) to facilitate the search and retrieval operations

 

  • Possibility of creating an unlimited number of folders within the organization suitable for the facility, according to their needs and to any level, with the possibility of establishing an organizational structure for the facility, including sections for any level.
  • Facilitate indexing and search, where appropriate indexes of documents and folders according to design any type of indexing fields.
  • Facilitate the indexing process to extract the required documents among large quantity of documents easily, which means tremendous savings in time and effort. Our System offer different ways of search:
    • Detailed search: Search within the standards and the characteristics and determinants different from the document or certain documents.
    • Custom Search: The user can create a search and identifies criteria according to his desire.
    • Quick search: You can search among several preset criteria to get to the information required to be used when needed.
    • Search within the text: You can search for a word or group of words and get to the required files in Office files, and text files.
  • Arabic and English language support with the possibility of the use of Hijri calendar
  • Provide dashboards with jobs to help managers tracking and management
  • High flexibility in the preparation of the serial numbers of the documents and the documents
  • Possibility define Folder template with information indexing it , and also define of documents inside template ,so the entire package can be created at once when needed.
  • Image Processing: automatic processing operations and without user intervention on scanning images of documents to assist in obtaining documents of high quality with support for a wide range of image formats.
  • Annotations on the PDF and images: the ability to add explanation and notes to scanned documents and PDF files.
  • PDF / TIFF Advanced Functions: rearrange the pages, delete pages, merge split PDF documents or TIFF pages.
  • It does not allow amending the document only by one person at the same time, but the same document can be read by any number of users in order to ensure safety and to keep track of the changes that take place on the document
  • Teamwork on documents: Users who have the same work area, the dashboard will be telling them the documents that have been working on them.
  • Task Manager, where you can assign at the level close to any number of users.
  • Documents link: the ability to link the document with other documents linked logically without affecting them.
  • Internal mail with the possibility of sending mail from within the system.
  • you can view the files by more than form (icons large / small icons / details)
  • barcode identification documents and print barcode information with the possibility of providing know barcode scanner and the separation of the pages accordingly
  • Reports covering all the activities that take place within the system (users / documents), including reports of the audits and follow-up covers all movements within the system, which enables the user / system administrator to be registered and executed.
  • possibility of importing users from Active Directory
  • Integration with volumes: You can save files on external storage units which can be linked with any number of storage units according to the client without any limits to the number of these units.
  • User can connect to the server over a local, network Web, encrypted connection: VPN does not need to communicate over the Web.
  • Full control over the powers of documents and folders: folders and content folders.
  • Securing transfer of information (encryption): All the information being exchanged between the system and the user will be encrypted.
  • schedule backups: reserves will be holding copies of the database and storage units according to specific settings